Best for: Kiwanis clubs, CKI clubs and Key Clubs
Timeline: 3 months for preparation; 5–7 hours on day of event
A Kiwanis club in Japan hosts an annual event for Kiwanis members and their families to raise funds for The Eliminate Project. The event includes a raffle, entertainment and more.
To do list:
- Form a planning committee. Recruit club members who can be tasked with planning various portions of the event. Assign a few people to fundraising, logistics, etc.
- Decide on details. Pick a time, date and place for your event. Reserve the location, such as a banquet hall. If you are going to have entertainment, reserve the act at this time as well. Decide on what entry fee, if any, will be charged. to help pay for the cost of the event and/or to raise funds.
- Get others onboard. Promote your event by inviting members of your club and their families. To raise even more money, invite members and families from nearby clubs.
- Plan family-focused fundraisers. Early in the process, decide what kind of fundraisers you will have while at the event (e.g., a raffle, silent auction or others). Volunteers will need three to six weeks to secure donated raffle items such as electronics, event tickets or gift cards from businesses and members.
- Educate people. At the beginning of the event, make a short presentation about The Eliminate Project to educate attendees about what their donations will help achieve.
- Celebrate success. At the end of the evening, announce the total amount raised from the event.
Put your own twist on it: Host a family day in your own way: Plan special activities, unique fundraisers or special entertainment— from a community picnic to a gala with a live auction and many other possibilities.
Don’t forget: Event programming should include activities for all age levels.